Privacy policy

1. Information We Collect

We may collect the following categories of information:

• Personal Information: Name, email address, and other identifiers provided during registration or usage.
• Behavioral Data: Verbal and non-verbal cues, communication style, interaction data, and performance indicators captured during assessments.
• Technical Data: Device information, IP address, browser type, operating system, and usage logs.

2. How We Use Your Information

We understand the sensitivity of the information you provide, particularly your behavioral data. To ensure transparency, we separate the use of your contact information and behavioral data below:

a. Use of Contact Information

• To communicate with you regarding updates, support, interview outcomes, and opportunities.
• To provide, operate, and improve your experience of the Services.

b. Use of Behavioral Data

• To fairly and scientifically evaluate candidates in hiring processes.
• To enhance and train our AI models to improve accuracy and fairness. Personally identifiable information is anonymized before being processed, ensuring evaluations are conducted without exposing your identity.
• To improve the Services by analyzing anonymized interaction patterns.

3. Data Sharing and Disclosure

We do not sell your personal information. Data may only be shared in the following limited cases:

• With service providers who help us operate the Services (under strict confidentiality agreements).
• When required by law, regulation, or legal process.
• In case of mergers, acquisitions, or sale of assets, your information may be transferred as part of the business.
• We may use or share information that has been anonymized or de-identified so that it can no longer reasonably identify you. Such data may be used for research, statistical analysis, product development, service improvement, benchmarking, academic collaboration, or other legitimate business purposes.

4. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, comply with applicable legal obligations, resolve disputes, and enforce our agreements.

After personal information is no longer required, we may securely delete, aggregate, anonymize, or de-identify the data. Anonymized or de-identified information, which cannot reasonably be used to identify an individual, may be retained and used indefinitely for research, analytics, product improvement, machine learning, reporting, and other lawful purposes.

5. GDPR Compliance

If you are located in the European Economic Area (EEA), you have the following rights under the GDPR:

• Right of Access: Request access to your personal data.
• Right of Rectification: Request correction of inaccurate data.
• Right of Erasure: Request deletion of your data (“right to be forgotten”).
• Right to Restrict Processing: Request restriction of how we process your data.
• Right to Data Portability: Request transfer of your data to another provider.
• Right to Object: Object to processing of your personal data in certain circumstances.

To exercise any of these rights, please contact us at info@orbit-ed.com.

6. Data Security

We implement strict technical and organizational measures to protect your information from unauthorized access, alteration, disclosure, or destruction. These include:

• Identifiable behavioral data is stored only within enterprise premises, ensuring strict data residency.
• All data channels are protected through end-to-end encryption, providing secure communication.
• Proprietary models run in a controlled, enterprise-grade environment, guaranteeing in-house model security.
• Only anonymized and non-identifiable data is transferred to Orbit-Ed’s secure cloud for processing.

7. International Transfers

Your data may be transferred to and maintained on servers located outside your country of residence. We ensure appropriate safeguards are in place for international transfers in compliance with GDPR.

8. Children’s Privacy

The Services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children.

9. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last updated” date.

10. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at: