University of Sydney Library Legal Deposit

Copies of files deposited in the NED by South Australian publishers may be securely transferred to the State Library of South Australia in accordance with the Libraries Act 1982 and the NED Terms of Use. Legal deposit level 1, Fisher Library, F03 University of Sydney, NSW, 2006. E: legal.deposit@sydney.edu.au Legal deposit copies apply to works published by Macquarie University. However, works published by commercial publishers must be registered by the publisher. Legal deposit with the State Library of Western Australia is required for print and audiovisual publications under the Legal Deposit Act 2012. This will be expanded to include digital records in early 2019. To begin this process, email the following bibliographic citation details to sup.info@sydney.edu.au: Legal deposit is a legal requirement established by state and national legislation. It provides for the collection, preservation and access to works published in Australia or at the state level. Copies of files deposited in the NED by Northern Territory publishers are securely transferred to the Northern Territory Library in accordance with the Publications (Legal Deposit) Act 2004. Similar requirements exist for Australian publishers in other states and territories who are required to deposit print and digital publications with their state and territory libraries and the National Library of Australia. For more information, see Legal deposit in Australia on the NED website. In South Australia, publishers are also required under the Libraries Act 1982 to deposit copies of relevant material with the Parliamentary Librarian.

The tabling of documents through the NED`s filing procedures does not relieve a publisher of the obligation to submit a copy of the documents separately to the Parliamentary Librarian. Many publishers of scientific journals have clauses in their publishing contracts that allow the author to deposit a version of his work in an open access repository. You should check this before signing an agreement with a publisher. If your agreement does not include the right to archive a version of your work in an open access institutional repository, you may request an addendum to your contract through the author`s addendum to the university`s publication agreement. National Library of Australia www.nla.gov.au/legal-deposit Unlike print publications, you are not required by law to deposit copies of all relevant digital publications unless requested to do so by a legal deposit library. Digital publications can be submitted to the National Electronic Filing (NED) portal set up by the National Library. Printed and electronic publications are subject to legal deposit and the spectrum of publications is wide. For example, books, magazines, reports, newsletters, maps, sheet music and websites fall within the scope of legal deposit. Legal deposit ensures that material published in Australia is preserved for present and future generations.

It allows libraries to provide access to a complete collection of locally published materials. Publishers in all Australian jurisdictions are required to deposit print and electronic publications with the National Library of Australia under the Copyright Act 1968. If both formats are available, electronics are preferred. The National Library does not collect audiovisual material. Print and electronic publications are required by the Libraries Act 1939 to be deposited at the State Library of New South Wales. The National Library offers a free preprint data service (formerly known as CIP – Cataloguing-In-Publication). A short catalog entry before publication is created and is available in Trove. This service is available to authors who wish to make details of their upcoming publications available to Australian libraries, library providers and the book industry for acquisition.

Once your publication is published, the catalog entry will be updated to the full cataloguing standard. Legal deposit of publications, including government publications, with the ACT Heritage Library is not required, but is welcomed and encouraged. Therefore, legal deposit plays an important role in the preservation of national documents. It is advisable to seek legal advice before entering into a publishing contract. For example, you need to be clear about what rights you grant to the publisher and whether you retain any rights, such as the right to include your work in an academic repository or to use excerpts from your work in future versions. Legal deposit with the Queensland State Library is required for print, electronic and audio-visual publications, including government publications, under the Libraries Act 1988. If print and electronic formats are available, preference is given to electronics. A copy of your publication must be deposited with the designated legal deposit library, the National Library of Australia (NLA). For more information, see Repositories on the NLA website.

If your work is a legal deposit in New South Wales, it must be deposited in all of the following locations: Under the Copyright Act 1968, it is legally required to deposit copies of a publication with the National Library of Australia. For all publications produced in Australia, mandatory filing is also required in a number of locations in New South Wales under the New South Wales Copyright Act 1879-1952, sections 5 to 7. In addition to the copy you submit to the National Library, individual copies of publications published in New South Wales must also be sent to the three New South Wales Legal Deposit Libraries: Legal deposit with the Northern Territory Library is required for print, electronic and audiovisual publications, including government publications, under the Publications (Legal Deposit) Act 2004.